How Peyto Expedited Reissuance of 1,339 Road Use Agreements
Challenge
- Acquired a large portfolio of roads and road-use agreements
- Existing land system could not reliably manage agreements or generate invoices
- Missing documentation and manual workflows complicated agreement management
Solution
- Implemented StackDX Roads and Thirds to manage the full road-use agreement lifecycle
- One system of record for agreement generation and execution
- Centralized approvals and automated production status checks used for billing
Results
- Rebuilt and documented the full set of road-use agreements inherited from the acquisition
- Enabled back-billing of road usage identified during agreement review
- Reduced administrative workload by replacing fragmented manual workflows
1,339
road agreements reissued
Back-billing enabled for the past
28 months
Agreement approvals reduced from
days to minutes
“StackDX Roads and Thirds delivered value well beyond road use billing. The introduction of clean, structured data transformed our Roads and Thirds process, generating immediate ROI.”
Lee Curran
VP Drilling & Completions | Peyto
Overview
After acquiring Repsol’s Canadian assets, Peyto implemented StackDX Roads and Thirds, to organize inherited data, reissue hundreds of agreements, centralize approval workflows, and automate production checks used for billing. The result was a complete and structured record of road-use agreements, improved agreement visibility, and a streamlined system that significantly reduced manual administrative work.
About
Peyto Exploration & Development Corp.
Website: https://www.peyto.com/
Employees: >100
Revenue: $1B+ (2026)
Avg. Production: 140,000 BOE/D
Peyto Exploration & Development Corp. is a Canadian natural gas producer operating in Alberta’s Deep Basin. The company focuses on efficient development of long-life natural gas assets and operates extensive infrastructure supporting its upstream operations.
Challenge
Managing roads after the Repsol acquisition
When Peyto Exploration & Development acquired Repsol’s Canadian assets, the deal brought significant new infrastructure — including a large portfolio of roads and road-use agreements. Managing those agreements quickly became a major administrative challenge.
Legacy systems couldn’t support Peyto’s road use billing or agreement workflows, forcing teams to rely on manual processes and scattered data. Documents were difficult to locate, approvals were inefficient, and invoicing wasn’t producing the information accounting needed.
“We migrated to a new land system that was supposed to help us manage road agreements, including invoicing,” says Karen Henkelman, Surface Land Coordinator at Peyto. “But the system was very manual and didn’t function well with our accounting system.”
With hundreds of inherited road agreements that needed to be reviewed, verified, and — in many cases — reissued, Peyto’s team needed an easier way to investigate which agreements were active and manage routine road-use administration.
Solution
Organizing inherited road agreement data
Peyto implemented StackDX Roads and Thirds to manage the lifecycle of road-use agreements, from request and approval through billing.
The first step was organizing and validating the data inherited from the acquisition. Stack worked directly with Peyto to extract information from their existing land system, identify active road agreements, and locate missing documentation. Where records could not be found, new agreements were generated using the correct survey plans and effective dates. Stack also helped Peyto determine which agreements needed to be reissued under new master agreements.
Heather Lloyd, a Surface Land Analyst at Peyto, says, “Whenever there was a manual data entry task, the Stack team would always jump in to propose new ideas.”
Centralizing approvals and agreement workflows
Once the historical agreements were clarified and reissued, Peyto moved agreement management into StackDX. Approval workflows that had previously required email threads and manual coordination were centralized within the platform. Agreements could now be reviewed, approved, and tracked in a single system.
Karen says, “Stack has streamlined agreement processing, making it so much easier for everyone to see and approve an agreement internally. It used to take days, now it takes minutes.”
Automating billing and production checks
Automation also improved the reliability of billing processes. Production is now validated automatically using Stack Maps, a mobile-friendly, interactive mapping application that uses public and proprietary data to visualize, analyze, and navigate to energy assets.
“The biggest plus for me is that I used to do all production status checks manually. Now, it’s automatic. It tells the system it’s producing and charges the production rate. That’s a game changer with StackDX Roads and Thirds,” Karen explains.
Together, these changes transformed how Peyto manages road-use agreements, replacing a complex manual process with a streamlined workflow that supports both operational efficiency and accurate billing.
“Stack streamlined agreement processing, making it easier for everyone to see and approve an agreement internally. It used to take days, now it takes minutes.”
Karen Henkelman
Surface Land Coordinator | Peyto
Results
Restored agreement visibility and reduced administrative workload
With StackDX Roads and Thirds in place, Peyto rebuilt and brought structure to the road-use agreements inherited through the Repsol acquisition. The team reissued 1,339 agreements, and 1,235 of those are currently active, giving Peyto a clear and complete record of the road-use relationships across its expanded asset base.
The system also enabled Peyto to back-bill road usage to the acquisition date (July 1, 2023), allowing the team to capture previously unbilled road activity discovered during the cleanup process.
Operationally, the biggest impact was a significant reduction in administrative workload. By centralizing agreements, approvals, and billing data in a single system, Peyto replaced fragmented processes that had relied on spreadsheets, email, and manual checks.
With clean, structured data and improved visibility into road-use agreements, the team can now manage requests, approvals, and billing far more efficiently.
Results
- 1,339 road agreements reissued
- Back-billing enabled for the past 28 months
- Agreement approvals reduced from days to minutes
“By eliminating backlog and significantly reducing administrative burden, our team redirected time toward higher-impact initiatives.”
Lee Curran
VP Drilling & Completions | Peyto
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